Club Affiliation

WGS Club
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You can affiliate your club as of Wednesday 3rd May 2017. All clubs who affiliate in May will receive 20% discount off the total affiliation cost.

The affiliation process will take no longer than 15 minutes, and is completed online via the Whole Game System.


1 - Log in via the Club Portal

You will need to use your FAN number or email address. If have forgotten your password, then you can be re-set it by clicking here.

Don't have a FAN number - click here

2 - Click on your role as 'Club Secretary' and follow the Affiliation 2017 - 18 tab

Select this tab which will appear on the left hand side of your screen.

You can complete the affiliation process gradually so don't worry if you do not have time to complete the process in one go.

3 - Check your club information is correct

You will find that your club information has been carried over from the previous season. Check this is all correct, and amend any information necessary.

4 - Check your club officials

Check the listed club officials are correct and assign new season officials - All club officials must be listed in order to progress onto the next step.

5 - Club Grounds

In this section you can check/amend existing club grounds. You can also select new playing or training grounds

6 - Teams and County Cup Competitions

Here you can add and remove teams and team officials. You will also record details of Leagues and County Cup Competitions that each team will compete in.

It is important that you enter correct amount of teams in their respective County Cup Competitions. If you are unsure about this please contact us for guidance.

7 - Upload Supporting Documents

This section requires you to upload supporting insurance certificates and balance sheets.

8 - Select Your Additional Products

This sections allows you to select any additional products required by your club. This includes insurance etc.

9 - Submit for Approval

Once you have completed your affiliation form and pressed the submit for approval button, we will be notified here at Birmingham FA and your form will then be 'Ready for Review'. We will then do the necessary checks and ensure that all the information has been entered correctly and no details are missing.

Following this, we will change your form to submitted and invoiced, which will then create an invoice to be paid on your Whole Game System page.

10 -

Personal Accident Insurance

For the start of the 2017/18 season, it will be mandatory for all age groups and formats of youth football to have Personal Accident Insurance.

If players become injured whilst participating in football, financial lost can occur as a result. Personal Accident insurance provides cover to players and can help to offset this potential loss or unexpected expenses.

Mandatory Level of Benefit Cover 


Public Liability Insurance is included within your affiliation to Birmingham FA. But it is mandatory for all adult teams to purchase Personal Accident Insurance to cover their players.


Should you experience any problems, or would simply like to know more there is a dedicated Whole Game System Help Page within our Help Centre which you can access 24/7.

Alternatively you can contact our dedicated support team available at

Help Centre