FA Privacy Notice
Football Association Limited ("we", "our", "us")
takes your privacy very seriously.
This Privacy Notice
sets out how we use and look after the personal information we collect from
you. As the organisation who is responsible for, and controls the processing of
your personal data, we are the data controller, and sometimes also the data processor,
and will take all reasonable care to keep your information secure and to
prevent any unauthorised access or use of it.
We may update this
Privacy Notice from time to time and will inform you to any changes in how we
handle your personal data.
- 1. Information we may collect
- - Personal data means any
information about an individual from which that individual can be
- - We may collect, use, store
and transfer some personal data of our participants or their parents &
guardians and other members. The data we collect from participants may
- - Name, date of birth and
gender, contact information, such as home address, email address and
- - We may hold some health data
or other special category data of some of our participants or members for
the purposes of their health, wellbeing, welfare and, safeguarding. Where
we hold this data, it will be with the explicit consent of the participant
or, if applicable, the participant’s parent or guardian. Where we need to collect personal
data to fulfil our responsibilities and a participant fails to provide that
data, we may not be able honour or administer their participation in football.
2. How is your
personal data collected?
A participant may
give us their personal data by filling in forms or by corresponding with us by
post, phone, email, in person, via our website or otherwise. This will
typically be provided by a participant’s club by inputting participant details
into the Whole Game System. Other participants, such as referees, may input their
own data into the Whole Game System
3. How the FA uses
We will use
personal information only for the purposes for which we have been provided such
information. The reason we need participants’ and members’ personal data is to
be able to manage the County FA, administer leagues and support football clubs;
to administer memberships; to deal with sanctions. Our lawful basis for
processing personal is that we have a contractual obligation to individuals as
participants or members of the organisation to provide the full and robust services
expected of the regional governing body for football.
We have set out
below, a description of the ways we plan to use your personal data, and which
of the legal bases we rely on to do so. We have also identified what our legitimate
interests are where appropriate.
- 4. Purpose/ Processing Lawful
Basis for processing under Article 6 of the GDPR.
To respond to an
To administer the relevant competition
To send relevant information to you
To fulfil any contract that we may
enter with you
To send news stories &
marketing information to you in accordance with set preferences
We will only send direct marketing
if the individual is an existing member, participant or other user of the
site and the individual has not previously objected to this marketing, or has
actively provide consent.
To publish your
views or comments on this site, or other websites operated by us or our
subsidiaries or in other media.
county football association information and updates
Performance of a
Sharing data with
coaches, to run educational courses, training sessions or enter events
Sharing data with
leagues, county associations and other competition providers for entry in
anonymised data with a funding partner as condition of grant funding e.g.,
The County FA has
a legitimate interest to run the organisation efficiently and as it sees fit.
Applications for funding is a purpose that benefits the County FA,
participants, and its members
and league results
We will only
publish your personal data in a public domain, including images and names, if
you have given your consent for us to do so, and in the case of children,
only with written consent of parent/guardian
and league contact details in our annual handbook and/or App or website
leagues and clubs, along with county competitions.
5. Direct Marketing
We would like to
send you marketing information, by post, e-mail, or SMS. In addition, selected
third parties (including the FA, FA Partners as shown on the Site, and other
commercial partners) would like to send you marketing information, by post,
e-mail, or SMS. We will only do this if you have given your consent to your
personal data being used in this way (either when you submit your details to us
or at a later stage). You can update your marketing preferences by
emailing email@example.com using the subject title “Data
- 6. Sharing your personal data
A club enters participant and / or
member details onto the Whole Game System which is administered by the FA.
Referees will also add their details onto Whole Game System. We pass
information to the FA for affiliation and other reporting purposes.
We may share your personal data with
our affiliates, suppliers, and sub-contractors. We require all third parties to
respect the security of your personal data and to treat it in accordance with
the law. We only permit third parties to process your personal data for
specified purposes and in accordance with our instructions.
We may disclose your personal
information to third parties if we are under a duty to comply with any legal
obligation; or to protect the rights, property, or safety of our participants,
members or affiliates, or others.
- 7. International Transfers
Some of our suppliers or third
parties may process our personal data outside the European Economic Area (EEA)
such as our website and email providers. We review the data protection
terms of these suppliers to ensure that your personal data will only be
transferred out of the EEA, if sufficient appropriate safeguards are in place.
- 8. Protection of your personal
We are committed to protecting your
privacy and have put in place appropriate security measures to prevent your
personal data from being accidentally lost, used or accessed in an unauthorised
way, altered or disclosed. However, the nature of the Internet is such that the
data may in some circumstances flow over networks without full security
measures and could be accessible to unauthorised persons.
- 9. Data Retention
We keep personal data on our
participants, members and other website users while they are signed up to the
County FA or any of our website services. We will delete this data 6 months
after an individual has ended their membership or affiliation, or sooner if
specifically requested and we are able to do so. We may need to retain some
personal data for longer for legal or regulatory purposes.In some circumstances
we may anonymise your personal data (so that it can no longer be associated
with you) for research or statistical purposes in which case we may use this
information indefinitely without further notice to you.
- 10. Cookies
When you visit our website, we may
collect, process and use informing about you which may not personally identify
you but which may be helpful for improving the operation of the website. Such
information may be collected through "traffic data" and may entail
the use of "cookies", "IP Addresses" or other numeric codes
used to identify your computer. You can delete cookies or configure your
computer to reject them, although this may disable the website’s ability to
manage individual sessions.
- 11. Third Party Links
This website may contain links to
other sites. Please be aware that we are not responsible for the privacy
practices of these sites. We encourage our users to be aware when they leave
this website and to read the privacy statements applicable on those sites. This
- 12. Your Rights
All data subjects have the right to:
- 1. Request access to your
- 2. Request
rectification of the personal data that we hold about you.
- 3. Request erasure of
your personal data where there is no good reason for us continuing to
- 4. Object to
processing of your personal data for direct marketing, or where we
are processing on the grounds of a legitimate interest of that interest
is overridden by your rights and freedoms.
- 5. Request restriction of
processing of your personal data while we establish the data's accuracy
or verify an overriding interest to object to processing; where our use
of the data has been unlawful but you do not want us to erase it; where
you need us to hold the data to establish, exercise or defend legal
- 6. Request the
transfer of your personal data to you or to a third party in a
structured, commonly used, machine-readable format.
- 7. Withdraw consent at any
time where we are relying on consent to process your personal data.
- 8. Complain at any time
to the Information Commissioner's Office (ICO), the UK supervisory
authority for data protection issues (www.ico.org.uk).
13. Contact Us
If you have any
subsidiaries or third parties or you wish to access or update your information
please email firstname.lastname@example.org